TIMELINE QUESTIONS YOU'LL WANT TO ASK
Crafting a seamless wedding day starts with asking the right questions. When it comes to planning a wedding, creating a timeline isn’t just about blocking off hours -- it’s about curating moments. Every wedding is different, and your timeline should reflect your story, style, and rhythm. Below are essential questions that will guide you step-by-step through your day, from the early morning buzz to your grand send-off.
The Morning Glow-Up: Pre-Ceremony Prep
What time can you access your venue or prep space?
Knowing when you can get in sets the tone for the day. Whether it’s a venue, hotel suite, or cozy Airbnb, check with your coordinator or host to confirm your start time.
How long will hair and makeup take -- and for how many people?
Talk with your glam team about realistic timing. Pro tip: schedule a buffer for touch-ups and last-minute adjustments. Your morning should feel like a celebration, not a scramble.
How many hours are covered by your photography/videography packages?
Do these hours include your getting-ready shots, first look, and final farewell? Knowing this upfront can help you maximize coverage and capture all the right moments.
What time is sunset?
Golden hour is a photographer’s dream. If you want those warm, magical portraits, make sure your schedule allows time for sunset shots.
Will you be doing a First Look?
First Looks are emotional, intimate, and time-saving -- especially if you’d like to knock out portraits before the ceremony. Decide early so you can plan accordingly.
The Main Event: Ceremony Time
How long will your ceremony last?
Whether it's a quick 10-minute exchange or a full cultural celebration, understanding the length helps frame the rest of your day.
How far apart are your ceremony and reception locations?
Factor in travel time, traffic, and whether guests will need guidance between venues. This is where a shuttle service or clear signage can be a game changer.
The In-Between: Cocktail Hour & Portraits
Will you have a cocktail hour? Short and sweet or relaxed and lingering?
Think about your guests' experience. If you’re taking photos during this time, ensure there’s entertainment, drinks, or nibbles to keep guests happy.
How many family formals do you want to take?
Each photo setup takes time. Make a shot list in advance, and designate a point person who knows your family to keep things flowing smoothly.
Will you be making an entrance into the cocktail hour or reception?
Some couples love a grand entrance; others prefer to mingle casually. Choose what feels most you.
The Celebration: Dinner, Dancing, and More
How many people are giving toasts?
Toasts can be touching or... unexpectedly long. Account for each speaker’s time (and maybe gently suggest a time cap).
Will anyone be opening the meal with grace or a blessing?
If so, make sure they know in advance and are comfortable speaking in front of a crowd.
Will you be doing First Dances -- with each other and/or with your parents?
These emotional moments deserve a spotlight, so time them thoughtfully -- ideally before the dance floor opens.
Do you want to toss your bouquet?
Love it or leave it -- this tradition isn’t for everyone, but if it’s on your list, slot it into the timeline before guests start to wander off.
The Final Moments: Your Big Exit
Do you want to make a formal exit or dance until the final song?
Some couples love the sparkler send-off moment, others would rather keep the dance floor packed till the end. Either choice is perfect as long as it’s intentional.
What time do you need to be out of the venue?
Don’t forget the clean-up crew! Check your contract and plan for breakdown or vendor pick-up so you don’t get hit with overtime fees.
Your wedding timeline is more than just a schedule -- it’s the heartbeat of your day. Take the time to think through each moment. Ask questions. Lean on your vendors. And most importantly, build in space to breathe, laugh, and soak it all in. Because the best timelines aren’t the ones that run perfectly on time -- they’re the ones that leave room for magic.
